How it works
One payroll cycle, start to finish
This is the actual sequence the seeded demo runs. Nothing here is aspirational — you can follow every step in the product.
- 1
Through the period
Hours arrive and managers approve them
Workers record time. Location managers approve their own team and nobody else. Missing punches, long shifts, and unauthorised overtime are flagged as they happen rather than discovered on payday.
Managers never see pay rates. The data layer scopes them to one location.
- 2
Three days before payday
PayPulse compares this run to the last one
Every worker is diffed against their previous cycle. Anything that moved — hours, rate, bonus, deduction, bank account — becomes an exception with a plain-language reason and a severity.
Must fix, needs review, or for your information. Only must-fix items block approval.
- 3
Before you approve
You walk six steps and see the whole picture
Readiness, hours, changes, taxes, funding, approval. The confidence score tells you where you stand, and shows the arithmetic behind it if you ask.
Cash flow is projected 30 days out so payday is never a surprise to your bank balance.
- 4
Approval
One explicit confirmation, recorded
Approving creates an audit entry with who, what, and when, advances the payroll timeline, and produces a printable summary.
In this demo no money moves and no filings are made. Approval updates application state.
- 5
Payday
Employees get an answer, not a spreadsheet
The employee portal leads with a sentence: what changed and why. The official breakdown is underneath it for anyone who wants the detail.
In English or Spanish, written properly in both, on a phone.
- 6
When something goes wrong
The problem gets a room
Instead of a support queue, the incident gets a workspace: severity, who is affected, whether payday is at risk, what is needed from you, and a timeline of everything done so far.
You should never have to explain the same payroll problem twice.
The seeded cycle
The exact run you will land in
A fictional home-care company four days out from payday, with two things that need attention first.
Pay period
Aug 17 – Aug 30
Payday
Friday, September 4
Approval cutoff
September 1
Workers
18
Gross pay
$38,929.65
Take-home pay
$29,797.48
Employer taxes
$2,914.84
Total withdrawal
$41,844.49
Calculated live by the demo payroll engine from the seeded hours. Illustrative estimates, not tax advice.